Outlook Training: Effecient Email Management

Amy Lynch – Sep 16th, 2021

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Hey you! Yes, you there with the messy inbox. You’re late for your next meeting and you’re behind on your tasks. Also, your fly is undone.

You know, that Outlook on your computer is good for so much more than just send-ing frantic emails. There are so many more tools that you could be using to become more productive, better organised, and on top of your work.

Categorise

Yes, very clever. You made lots of little folders, one for each client. And you have put the emails into each folder. You get a C+ for neatness. Ah, but where did that email go, exactly? The one about the things and the whatsits. You know the one. Quickly, now, find it, because the client is back on the phone. You’re searching and scram-bling, but you can’t find it.

 

A wise person once said that a clean and tidy inbox is like a clean and tidy mind*. We like to keep just three folders:

 

1. Action
This folder contains your to-do list. It’s anything that needs to be actioned. So, you know, get on it.

 

2. Read
These emails are important: things like newsletters, but you don’t have time to read them right now. You’re a very important person, after all, your mother told us so. Park these emails here and perhaps you might get to read them on Friday. We heard you slack off on a Friday.

 

3. Completed
Shazam! You’ve read and actioned these emails and you smugly file them away as done. Your Blue Peter badge is on its way.

“Investinu offers fully customisable on-site and online Software Consultancy, along with our Webinars and Seminars we deliver excellence in Outlook Training.”

Organise

 

You need to further break down your to-do list. This includes prioritising work, dele-gating tasks and tracking tasks. Take a deep breath, it’s not that hard.

 

We like to split these into three categories. Watch and learn, folks:

 

A – Absolutely must be done
B – Better be done
C – Could be done

 

Hold your applause ‘til the end, please. Now, in order to allocate priorities to these emails, we use Quick Step to flag emails. Ooh, look at all the pretty colours. These are visual reminders of what needs doing, and we add due dates to high priority emails and tasks.

Schedule

 

Outlook is a powerful scheduling tool, and frankly its feelings are hurt that you simply use it for emails. Not cool.

 

Get to know your Outlook calendar and use it for creating personal and business appointments and meetings. If your business does a lot of project scheduling, Out-look will become your best friend.

 

We’ve got the key

 

Are you feeling more organised yet? Unlock these skills and boom! You’ll be crushing it. I know, I know, we’re that good.
Does it all sound great, but you’re too busy? No excuses. Our webinar will have you unlocking the secrets of Time Management in Outlook in just 1 hour. And hey, that’s about the same amount of time you could waste looking for that client email you filed away last year, while sweating profusely. Choose wisely, friends.

 

Unpack your work and maximise your time management with Outlook. It’s an in-vestment in your productivity that will pay off big time. Get in touch to learn more about our bespoke webinars and one-to-one consultancy solutions that will take your business to new heights.

Microsoft Outlook is an extremely critical tool in the world of business, education and home offices, but are you using it as efficiently as possible? Even if you are familiar with Microsoft Outlook, the number and variety of keyboard shortcuts you can use to speed up your work may shock you.

If you find yourself constantly reaching for your computer mouse or your laptop’s trackpad, you are slowing yourself down and hobbling your typing speed, costing yourself time and energy in the long run. Learning how to correctly use keyboard shortcuts can save you a lot of this time and energy, while boosting your overall productivity. You can find out more about these shortcuts and much more about business, websites and Microsoft Office in our helpful Blog section.

 

If you found this tip on learning about Microsoft Outlook helpful, InvestinU offers a range of training supports for Microsoft 365 which can be found here.

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Amy Lynch

Amy is a best-selling Harper Collins author and creates content daily for Irish and US audiences. In addition, she publishes regularly with Image magazine, Easy Parenting magazine, and The Irish Independent newspaper, as well as The Sunday Times, TV Choice magazine, and Woman’s Way magazine. (P.S. She’s Also our in house Content Creator).

Enjoy Your Read!

Amy Lynch

Amy is a best-selling Harper Collins author and creates content daily for Irish and US audiences. In addition, she publishes regularly with Image magazine, Easy Parenting magazine, and The Irish Independent newspaper, as well as The Sunday Times, TV Choice magazine, and Woman’s Way magazine. (P.S. She’s Also our in house Content Creator).